CHURCH COUNCIL MEETING
March 13, 2017
Those present: George Young, Pastor Grant Barnes, Donna Broadaway, Arlie Broadaway, Bob Byars, Marc Cathriner, Pat Friese, Katherine Knight, Don North, Charlotte North, Troy Pfleider, Peggy Rawls, Wayne Rawls, Charles Smith, Carole Teagle, and non-voting member Corinna Oliver.
The meeting was called to order by Chairman, George Young at 5:35 p.m. Pastor Grant Barnes opened the meeting with prayer. George Young read the Scripture; Matthew 25: 14-30; The parable of “The Talents”. We are given talents to be used for the Kingdom of God living our life as a good and faithful servant.
The minutes of the January 23, 2016 regularly scheduled meeting, February 13, 2016 called meeting, & the February 13, 2016 planning meeting were sent electronically. Pat Friese made the motion with a 2nd by Donna Broadaway to accept the January 23rd meeting minutes. Motion passed. Don North made the motion with a 2nd by Wayne Rawls to accept the February 13th called meeting minutes. Motion passed. Donna Broadaway made the motion with a 2nd by Charles Smith to accept the February 13th planning meeting minutes. Motion passed.
MINISTRY TEAM REPORTS:
LAY LEADER: Charlotte North reported that a Bible Study (adult VBS) from the book, Not a Fan, will be held in June. She and Margaret Byers will teach the sessions.
COMMUNICATIONS: Report prepared by Doug Oliver:
Doug Oliver Webpage
Katherine Knight Blog
Donna Broadaway Bulletin / Newsletter
- Webpage http://fumchemphill.yolasite.com/
– Calendar updated each week
– Newsletter updated before the end of the month
– Save the dates (UM Army)
Visitors 01/30/2017 – 03/01/2017
Visitors Repeats Researchers Prospects Fans
Last 30 Days 66 18% 12% 14% 6%
Page Visitors Avg Time Repeats Researchers Prospects Fans
Home Page 41 1m 4s 26.8% 17.1% 22.0% 9.8%
/vci.php 6 2m 36s 0.0% 16.7% 0.0% 0.0%
/ministries 3 0s 33.3% 0.0% 0.0% 0.0%
about-fumc 3 0s 0.0% 0.0% 0.0% 0.0%
/activities 2 0s 0.0% 0.0% 0.0% 0.0%
- Blog https://fumchemphill.wordpress.com/
Katherine does a great job of updating events and pictures
- Bulletin / Newsletter – Weekly Sunday / The Net
Donna does a great job of writing both
- Needs: – Congregation Photo – Photos in general
- Under Budget- Web site is free; Blog is free
EDUCATION: George Young for Janette Young reported:
George and Janette Young will coordinate VBS for 2017. VBS is scheduled for June 12th thru 16th. The theme is Heroes. Some items have already been ordered and other materials are available for up to a 20% discount. Several slots for VBS have been filled:
- Katherine Knight – 5th & 6th graders
- Gloria Foster & Betty Griffin – Registration
- Mae Frankum & Michele Garig – Crafts
- Roger & Carrie Adams – Science
- Arlie Broadaway – Recreation
- Billie Gilcrease/Margaret Quick – decorations
A planning meeting for VBS is scheduled for Tuesday, March 21, 2017 at 5:30 pm. All interested persons are encouraged to attend.
FINANCE: Pat Friese reported: The Finance Team met on March 6 with a quorum.
- The financial reports for January/February were reviewed. Year to date income vs. expenses were in the black. We are tracking income vs. attendance and will continue this for several months to evaluate this ratio.
- The two Certificates of Deposit that are coming due for renewal were discussed. A motion was made and passed to renew the $20,000 CD for a one year term and the $55,000 CD for a two year term with Merrill Lynch. Merrill Lynch offered a higher rate than local banks.
- Communion rail offering designations were assigned. April will be for UMCOR, May will be for VBS, and June will be for UM Army.
- In order to keep the congregation aware of the financial health of the church, it was decided to put a short article in the monthly newsletter. It will note our income vs. expenses for the month and year to date. Don North will provide this information to Donna.
- A change in the signature authorizations is needed. Bob Byars and Lee Dutton will be removed and we request that Janie McAnally, George Young, Don North, and Wayne Rawls will have signature authority to sign checks and manage the investments of Certificates of Deposit. The motion was made by Arlie Broadaway with a second by Charles Smith to revise the authorized signatures as indicated above. Motion passed
- Financial reports for January and February 2017 and the Certificates of Deposit report are attached
LAY LEADERSHIP: Nothing to report
OUTREACH & MISSIONS: Donna Broadaway reported:
The Ministry Team on Outreach and Missions met March 2, 2017.
Devotional: Alone in a Crowded Room, by Lysa TerKeurst
- Reminds us that it is often difficult to walk into somewhere filled with people and not feel alone. The devotional stated that “proximity and activity don’t always equal connectivity”. Team members were asked to be very proactive in watching for the “outsider” and consciously engage them to make them feel like part of the church family.
- Visitors – 7 first time visitors, 4 repeat visitors, 3 member family visitors.
- Welcome packets (bag, folder, pen w/bookmark) on sale for $2.29 each – savings of $2.79 each. Fifty packets-Cost from budget-$114.50.
- Pens @ .59 each. Ordered 250 (Outreach members donated the $59.00 for 100 pens) Cost from budget-$135.44.
- New Members – Wayne & Sue Pynes and Carrie & Roger Adams need some TLC as they find their places in the church. Remember to reach out to them and invite them to activities and events.
- Membership Audit – Our roles are in desperate need of outreach. We will do a mailing to all of those who are on the rolls, but haven’t attended in quite a while. Anyone that is available to help with folding and stuffing letters please volunteer.
- Host UM Army – Doug Oliver is spearheading this project this year. It is scheduled for July 9-15, 2017. We all need to make ourselves available to assist Doug in any way he needs.
- Big House – cancelled by the organization.
- Church Picnic – May 20, 2017, 11am – ?? is the date for the picnic.
- The Outreach and Missions Team will provide the meat (hamburgers & hot dogs) from our budget. Maybe a fish fry instead.
- Team members will provide condiments.
- Church members will be asked to provide sides and desserts.
- Set-up to eat on the portico. Games between the portico and playground and children can utilize the playground.
SECOND MILE CLUB: No report
STAFF-PARISH RELATIONS: No Report
TRUSTEES: Wayne Rawls reported:
- Church Parking Lot – Waiting on contract from Chance Construction.
- Church Bell Repaired
- Sanctuary TV Screens – More discussion. George Young to create a model program and present at the next trustee meeting.
- Plants in pots for the front of Sanctuary – Working.
- Clyde’s Maintenance Repair Activities:
- Replaced ballast & light in Sanctuary & Fellowship Hall.
- Removing wax from carpet in Sanctuary.
- Maintain Ice Machine cleaning/troubleshooting
- Replaced hvac filters and created time replacement schedule
- Replaced a few singles on parsonage roof
- Trustees approved upgrading Security Lighting for Parking Lot – City has replaced the three mercury vapor lights located around the parking lot, with more efficient and brighter Cobra street lights.
- Need to check out/replace one of the balcony lights that is not working
- Corinna reported on the Sanctuary Doors, Narthex, and Windows projects:
- Doors have one coat of stain. Another coat is needed and then the polyurethane will be applied.
- The Narthex – currently sanding, will apply kiltz and paint. Michele Garig will help with the painting.
- The Sanctuary windows – Waiting on a bid from Glass Technologies out of Many, Louisiana for installing the Krinkleglas. After this bid is received, Stewart Glass out of Jasper, Texas will provide an up to date bid. His original bid for installing Krinkeglas was good for only 60 days. Met with Glass Castles out of Nacogdoches on some preliminary designs/thoughts on the stain glass panels.
METHODIST MEN: Arlie Broadaway reported:
The Methodist Men will host an Auction on Saturday, April 1, 2017. Items can be viewed from 9 am till 10 pm. The auction will begin at 10 am. Those involved will need to be at the church by 0800. Methodist Men will begin accepting items March 29th thru March 31st the hours between 0900 and 4:00 pm.
Our next Methodist Men Meeting will be on Monday, March 20, 2017. We will work toward organizing the auction and the manpower needed to complete the mission. We may need the ladies to help. We will also discuss the events for the picnic, VBS, and UMArmy coming in the Spring and Summer. Report Attached.
METHODIST WOMEN: Carole Teagle reported:
- The HISD school nurse, Cecily Bridges, spoke at the last meeting in January. She indicated there is an ongoing need for special items such as shoes, toiletries, and clothes for younger children. After a review of the ministries and projects supported financially by Methodist Women, the group chose to continue to support all of them. Plans were completed for the Choir appreciation dinner.
- The new proposed bylaws were voted on and accepted at the February 14 meeting. The 2017 Methodist Women budget was approved. Committees were formed for the annual Rummage & Bake sale.
- The last meeting in February included a pre-Lenten program of prayer and self-denial. Each member was asked to give a little more of herself and her time to do something good in our community. No big plans, no recognition, no big project, just do something good. Most pledged 30 minutes to an hour of time to devote to this. Rummage and Bake sale plans were finalized. A Methodist women Sunday to be held in the fall is being planned.
- The annual Rummage Sale was held March 10th & 11th with the support of our church family and our community, it was successful. The unofficial total is $3100. Funds will be used to support our ministries and projects.
VIBRANT CHURCH INITIATIVE: Katherine Knight reported:
Two of the prescriptions given in the Consultation Report have been addressed since the last Council meeting.
Prescription #2: communication
Developing a Clear and Broad-Based Process of Communication
The pastor in consultation with the coach will select a team of 3-5 people by March 14, 2016. The Center for Congregational Excellence will provide a communications expert to come educate and assist in structuring your communication.
ACTION – On February 25, 2017 April Canik led a very detailed, insightful workshop for several members of our congregation.
Prescription #3: Unified vision & direction
Following the affirmation of the vision statement, the pastor, in consultation with the coach, will select a vision alignment team of at least 7-9 people, by July 25, 2016 to conduct an assessment of how this congregation is structured and how they do ministry in light of the new vision.
ACTION – The first meeting of the Vision Alignment Team is scheduled for Thursday the 16th of March @ 4:30.
WORSHIP: Charlotte North reported that new communion cloths have been ordered. The others that were missing have been found! The choir is trying new and different things in worship
YOUTH: No Report
SALVATION ARMY: George Young reported:
In February, they served: Returning families – 84 New families – 5
Returning persons – 219 New Persons – 5
Clothing – 38 food – 57 gasoline – 2 utilities – 15
Household goods – 15 new consultations – 5
22 volunteers worked 250.75 hours On-going needs include pasta, cereals, canned fruits and vegetables
SCHOLARSHIP/SAFE SANCTUARY MINISTRY TEAM: No report
SEED PATCH: Don North reported:
- The Seed Patch currently has 13 students enrolled in our program. Nine are paying. Four are attending with scholarships (½ of cost is paid by scholarship and the other ½ paid by student).
- There is $1,070 in the scholarship fund and $2100 in the checking account
OLD BUSINESS: None
- Katherine Knight shared the following: The Conversation Continues: Q&A with the Bishop on March 16
Bishop Jones is doing live conversations via the computer. The information and links to join Bishop Jones’ “Holy Conversations” follows:
Bishop Scott Jones will host a Facebook Live follow up conversation at 7 pm on our Facebook Page. While a Facebook account is not needed to watch the stream, having an account allows you to comment on the video shown on February 25 in real time and interact with the Bishop.
For updates and notifications, RSVP to our Facebook event:
All are encouraged to send questions ahead or interact live to continue in holy conversation. We are going LIVE again to answer your questions.
This event is a follow-up to our previous Holy Conversations live stream (Feb 25th live stream) in which we shared an open, loving, and peaceful conversation on the topic of human sexuality and the church. Watch the full video of the February 25th live stream here: http://www.txcumc.org/bishoplivevideo There is a lot of social and political division that we are hoping to address with respect and biblical guidance. Send questions ahead via comment, tweet, or email to firstname.lastname@example.org. The stream will begin on March 16th at 7 PM. We hope to continue the conversation with you!
- George Young informed the Church Council of the three actions items identified by the Church Council planning session held in February.
- UMM will coordinate a/some “Tail Gate” party(ies) during the football season
- Get a youth praise band to perform a concert here at the church (parking lot) in conjunction with the tail gate party or as a “stand alone” event – Reverend Grant Barnes will coordinate.
- UMW will coordinate with the school nurse and the congregation what is needed for the school children such as specific clothing items (socks; etc.,) and other items (small shampoos, etc.).
There was some concern expressed concerning the “tail gate” party as to whether or not it would interfere with the concession stand proceeds needed by school organizations.
- The outing to the movie, The Shack, is scheduled for tomorrow, Tuesday, March 14 with at least 13 people planning to attend. Will leave the church at 12 noon, the movie starts at 1:15 pm at a cost of $5/person. Will eat at Olive Garden following the movie.
The meeting was closed with prayer by Pastor Barnes
Motion to adjourn made by Charles Smith with a second by Marc Cathriner. Motion passed.
Church Council Secretary